Proposal automation · Checked 31 October 2026
Proposal Forge alternative: Ziva vs Proposal Forge (2026)
Choose Ziva if you bid beyond Canada, want unlimited users, and need the buyer’s own Excel and Word files and the full package finished. Choose Proposal Forge if you bid mainly for Canadian federal work and want Canadian data residency, go/no-go scoring from federal award data and bilingual support, at plans from CAD 149 a month.
Choose Ziva if
A bid team that wants unlimited users and the buyer’s files, pricing sheet and presentation finished on every bid.
Choose Proposal Forge if
A Canadian contractor bidding for federal work that needs Canadian data residency and Canada-specific bid rules.
At a glance
Ziva and Proposal Forge, fact by fact.
Every Proposal Forge entry links to its source and shows when we checked it. Where we could not find a published fact, we left the row out.
| Fact | Ziva | Proposal Forge |
|---|---|---|
| Price model | ZivaOne published price per project. You choose how many new projects you open each month. | Proposal ForgeMonthly plans capped by users, RFPs and proposals. Bid Intelligence sold per report or as an add-on. Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Published entry price | ZivaCHF 500 (EUR 550, USD 650) per month for one project, falling to CHF 400 per project at 20 a month. Annual billing saves 10%. | Proposal ForgeSolo CAD 149 a month (CAD 1,428 a year), Starter CAD 399, Professional CAD 799, Enterprise CAD 1,499. Annual billing saves 20%. Proposal Forge pricing(opens in a new tab)Proposal Forge vs Responsive(opens in a new tab) Checked 31 October 2026 |
| Users included | ZivaUnlimited users and unlimited company knowledge in every plan. | Proposal ForgeUp to 2 users on Solo, 5 on Starter, 15 on Professional, 50 on Enterprise. Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Features by plan | ZivaThe same capabilities in every plan. Only the number of projects changes. | Proposal ForgeSolo allows 5 RFPs and 10 proposals a month; approval workflows and team scoring start on Professional. Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Trying it first | ZivaStart paid, with a first-month money-back right: ask for a refund within the first month and you get the full amount back. | Proposal Forge14 days on Professional features, without a credit card. Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Public tender search | ZivaYes. The public tender directory on zephior.com/tenders is free to browse, without an account. Ziva Intelligence, search and analysis for one country, is CHF 199 per month. | Proposal ForgeA searchable Canadian procurement database of 2.7M+ records, free on every plan; one Bid Intelligence report a month free, then CAD 1,500 per report or a CAD 499 monthly add-on. Proposal Forge homepage(opens in a new tab)Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Full proposal package | ZivaYes. Proposal, forms, pricing sheet and presentation as finished Word, Excel, PowerPoint and PDF files. | Proposal ForgeFirst-draft sections, a requirements matrix and Word and PDF export. Proposal Forge homepage(opens in a new tab)Proposal Forge pricing(opens in a new tab) Checked 31 October 2026 |
| Languages | ZivaDrafts and answers in more than 100 languages. | Proposal ForgeEnglish and French. Proposal Forge homepage(opens in a new tab) Checked 31 October 2026 |
| Hosting | ZivaCloud hosting in Switzerland, the EU or the US. | Proposal ForgeCustomer content stored in Canada, with AI processing in Canada; optional web research excepted. Proposal Forge homepage(opens in a new tab) Checked 31 October 2026 |
Ziva prices exclude VAT. See current pricing for every plan and currency.
In their own words
Where Proposal Forge falls short.
Taken from Proposal Forge’s own pages and from public reviews, each with its source.
Caps on users and RFPs
Each plan limits users, RFPs and proposals a month. Solo covers two users and five RFPs.
Proposal Forge pricing(opens in a new tab)Bid Intelligence costs extra
Beyond one free report a month, go/no-go reports cost CAD 1,500 each or a CAD 499 monthly add-on below Enterprise.
Proposal Forge pricing(opens in a new tab)Built for Canada
Its data, rules and residency are Canadian: federal contracts, Buy Canadian thresholds and Indigenous set-asides.
Proposal Forge homepage(opens in a new tab)
Where Ziva goes further
What changes for your bid team.
The buyer’s file comes back finished
Ziva fills the buyer’s own workbook, cell by cell, with its tabs and formatting intact, and writes the narrative inside their Word template. What you send back is their file, ready to submit.
The whole proposal package
Cover letter, contents, tables, charts, pricing sheet with working formulas and the presentation: Ziva produces the full package as Word, Excel, PowerPoint and PDF files.
Every answer shows its evidence
Each answer cites the documents it came from and shows a confidence score for how well your evidence supports it, preferring your newest approved wording. Reviewers approve, comment and restore earlier versions on the answer itself.
Priced per project, for the whole team
No platform fee and no seats. Every plan includes unlimited users, unlimited company knowledge and the same capabilities, monthly or annual.
What Proposal Forge does well
- Published prices and a no-card 14-day trial. Proposal Forge pricing(opens in a new tab)
- Go/no-go scoring from Canadian federal award history, with incumbent records. Proposal Forge homepage(opens in a new tab)
- Canadian data residency and bilingual English and French support. Proposal Forge homepage(opens in a new tab)
Switching
Moving from Proposal Forge to Ziva.
- 1
Bring your answers and past bids
Export your answer library and recent submissions and upload them as they are, in Excel, Word or PDF. Ziva turns them into company knowledge with sources, with no column mapping.
- 2
Run one bid side by side
Take a tender you submitted before, or a live one, and run it in Ziva during your first month. Compare the finished files with your original submission.
- 3
Invite the whole team
Every plan has unlimited users, so subject experts, legal and finance can review in Ziva from the first bid without a seat budget.
- 4
Decide on evidence
If the first month does not convince you, ask for your money back. Keep your current tool until Ziva has produced a package you would send.
Questions
Ziva vs Proposal Forge: straight answers.
How much does Proposal Forge cost?
From CAD 149 a month for two users and five RFPs, up to CAD 1,499 a month for Enterprise, with 20% off annual billing.
Proposal Forge pricing(opens in a new tab)Proposal Forge vs Responsive(opens in a new tab)Does Ziva limit users or RFPs?
No. Every Ziva plan includes unlimited users and unlimited company knowledge; you pay per project, from CHF 500 (USD 650) a month for one.
Do both export Word files?
Yes. Proposal Forge exports Word and PDF. Ziva also fills the buyer’s own Excel workbook in place and builds the pricing sheet and presentation.
Proposal Forge pricing(opens in a new tab)Sources and method
We read Proposal Forge’s own website and, where noted, public review pages. Last full check: 31 October 2026. Review quotes are short excerpts from the named page. Zephior publishes this page and sells Ziva; our facts follow our published pricing and product pages. If anything about Proposal Forge has changed, tell us at hello@zephior.com and we will correct it.
Try it on a real bid
Bring a tender you know.
Compare what comes back.
Run a live tender, or one you submitted before, in your first month. If Ziva does not convince you, you get your money back.