Questionnaire automation · Checked 31 October 2026
RFP.ai alternative: Ziva vs RFP.ai (2026)
Choose Ziva if you bid on tenders and need the whole submission written, from the long-form proposal to the buyer’s forms and presentation, with unlimited users. Choose RFP.ai if you answer recurring RFP and security questionnaires and want a low-cost self-service start from EUR 49 a month, with usage metered in tokens and pages.
Choose Ziva if
A bid team answers public tenders and bespoke RFPs and needs the narrative, the buyer’s files and the presentation finished together.
Choose RFP.ai if
A small presales or security team answers repeat questionnaires and wants a cheap, metered tool with cited answers and EU storage.
At a glance
Ziva and RFP.ai, fact by fact.
Every RFP.ai entry links to its source and shows when we checked it. Where we could not find a published fact, we left the row out.
| Fact | Ziva | RFP.ai |
|---|---|---|
| Price model | ZivaOne published price per project. You choose how many new projects you open each month. | RFP.aiMonthly plans by seats and a monthly allowance of tokens and pages, with overage billed per unit. One-time credit packs from EUR 39. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Published entry price | ZivaCHF 500 (EUR 550, USD 650) per month for one project, falling to CHF 400 per project at 20 a month. Annual billing saves 10%. | RFP.aiStarter EUR 49 a month (EUR 40.83 a month billed annually). Professional EUR 129, Enterprise EUR 449 a month. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Users included | ZivaUnlimited users and unlimited company knowledge in every plan. | RFP.ai5 seats on Starter, 15 on Professional, unlimited on Enterprise. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Features by plan | ZivaThe same capabilities in every plan. Only the number of projects changes. | RFP.aiApproval workflows and webhooks from Professional; SSO, advanced audit logs and custom export templates on Enterprise only. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Trying it first | ZivaStart paid, with a first-month money-back right: ask for a refund within the first month and you get the full amount back. | RFP.ai7-day trial with Professional features and Starter usage. A card is required. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Public tender search | ZivaYes. The public tender directory on zephior.com/tenders is free to browse, without an account. Ziva Intelligence, search and analysis for one country, is CHF 199 per month. | RFP.aiNo. It works on RFPs and questionnaires you upload. RFP.ai homepage(opens in a new tab) Checked 31 October 2026 |
| Fills the buyer’s own Excel and Word files | ZivaYes. Ziva fills the buyer’s own Excel workbook in place and works inside their Word templates, keeping tabs, layout and formatting. | RFP.aiYes. Detects answer fields in an uploaded PDF, Word or Excel RFP and writes approved answers back into the original. RFP.ai homepage(opens in a new tab)RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
| Hosting | ZivaCloud hosting in Switzerland, the EU or the US. | RFP.aiPrimary application storage in Europe; some providers may process limited data outside the EEA. RFP.ai pricing(opens in a new tab) Checked 31 October 2026 |
Ziva prices exclude VAT. See current pricing for every plan and currency.
In their own words
Where RFP.ai falls short.
Taken from RFP.ai’s own pages and from public reviews, each with its source.
Metered usage and seat caps
Every plan has a monthly token and page allowance with per-unit overage, and Starter and Professional cap seats at 5 and 15.
RFP.ai pricing(opens in a new tab)Answers more than proposals
RFP.ai focuses on drafting, reviewing and exporting answers to RFP and security questions. Writing a long-form tender proposal is not described.
RFP.ai homepage(opens in a new tab)It starts once the RFP has arrived
The product works on documents you upload. Finding and qualifying public tenders happens elsewhere.
RFP.ai homepage(opens in a new tab)
Where Ziva goes further
What changes for your bid team.
The buyer’s file comes back finished
Ziva fills the buyer’s own workbook, cell by cell, with its tabs and formatting intact, and writes the narrative inside their Word template. What you send back is their file, ready to submit.
The whole proposal package
Cover letter, contents, tables, charts, pricing sheet with working formulas and the presentation: Ziva produces the full package as Word, Excel, PowerPoint and PDF files.
Every answer shows its evidence
Each answer cites the documents it came from and shows a confidence score for how well your evidence supports it, preferring your newest approved wording. Reviewers approve, comment and restore earlier versions on the answer itself.
Priced per project, for the whole team
No platform fee and no seats. Every plan includes unlimited users, unlimited company knowledge and the same capabilities, monthly or annual.
What RFP.ai does well
- A low published entry price and a pay-once pack for a single RFP. RFP.ai pricing(opens in a new tab)
- Source citations and a trust score on every generated answer, with low-confidence answers flagged for review. RFP.ai homepage(opens in a new tab)
- API, MCP access, a browser extension and Slack on every plan. RFP.ai pricing(opens in a new tab)
Switching
Moving from RFP.ai to Ziva.
- 1
Bring your answers and past bids
Export your answer library and recent submissions and upload them as they are, in Excel, Word or PDF. Ziva turns them into company knowledge with sources, with no column mapping.
- 2
Run one bid side by side
Take a tender you submitted before, or a live one, and run it in Ziva during your first month. Compare the finished files with your original submission.
- 3
Invite the whole team
Every plan has unlimited users, so subject experts, legal and finance can review in Ziva from the first bid without a seat budget.
- 4
Decide on evidence
If the first month does not convince you, ask for your money back. Keep your current tool until Ziva has produced a package you would send.
Questions
Ziva vs RFP.ai: straight answers.
How much does RFP.ai cost?
From EUR 49 a month for 5 seats and a monthly usage allowance, up to EUR 449 for unlimited seats. Ziva starts at CHF 500 (EUR 550, USD 650) per month for one project, with unlimited users.
RFP.ai pricing(opens in a new tab)Do both fill the buyer’s original file?
Yes. Both write answers back into the buyer’s document. Ziva also writes the long-form proposal and builds the pricing sheet and presentation.
RFP.ai homepage(opens in a new tab)Where is my data stored?
RFP.ai stores application data primarily in Europe. Ziva offers cloud hosting in Switzerland, the EU or the US.
RFP.ai pricing(opens in a new tab)Does RFP.ai find public tenders?
No. Zephior’s public tender directory on zephior.com/tenders is free to browse, and a tender you find can go straight into a Ziva project.
RFP.ai homepage(opens in a new tab)Sources and method
We read RFP.ai’s own website and, where noted, public review pages. Last full check: 31 October 2026. Review quotes are short excerpts from the named page. Zephior publishes this page and sells Ziva; our facts follow our published pricing and product pages. If anything about RFP.ai has changed, tell us at hello@zephior.com and we will correct it.
Try it on a real bid
Bring a tender you know.
Compare what comes back.
Run a live tender, or one you submitted before, in your first month. If Ziva does not convince you, you get your money back.