Proposal writing · Checked 31 October 2026
DeepRFP alternative: Ziva vs DeepRFP (2026)
Choose Ziva if several people work on each bid and you need the whole submission finished, the buyer’s own files included, at one price per project with unlimited users. Choose DeepRFP if you are a solo proposal writer or a very small team that wants low-cost first drafts, RFP analysis and compliance matrices, from USD 89 per user a month.
Choose Ziva if
A bid team with experts, reviewers and finance involved, who need the narrative, forms, pricing sheet and presentation finished together.
Choose DeepRFP if
A proposal consultant or one or two writers who want quick first drafts and compliance matrices on a low per-user price.
At a glance
Ziva and DeepRFP, fact by fact.
Every DeepRFP entry links to its source and shows when we checked it. Where we could not find a published fact, we left the row out.
| Fact | Ziva | DeepRFP |
|---|---|---|
| Price model | ZivaOne published price per project. You choose how many new projects you open each month. | DeepRFPPer user, per month, with unlimited usage and no overages. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Published entry price | ZivaCHF 500 (EUR 550, USD 650) per month for one project, falling to CHF 400 per project at 20 a month. Annual billing saves 10%. | DeepRFPPro USD 89 per user a month; Elite USD 149 per user a month. Annual billing: 12 months for the price of 10. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Users included | ZivaUnlimited users and unlimited company knowledge in every plan. | DeepRFPEach user is billed separately. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Features by plan | ZivaThe same capabilities in every plan. Only the number of projects changes. | DeepRFPPricing strategy, compliance briefings, custom writing style and unlimited company profiles are Elite only. Pro has one company profile. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Minimum commitment | ZivaMonthly or annual. A monthly plan runs month to month. | DeepRFPMonthly, cancel anytime. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Trying it first | ZivaStart paid, with a first-month money-back right: ask for a refund within the first month and you get the full amount back. | DeepRFPA 7-day free trial with full access and no credit card. DeepRFP pricing(opens in a new tab) Checked 31 October 2026 |
| Public tender search | ZivaYes. The public tender directory on zephior.com/tenders is free to browse, without an account. Ziva Intelligence, search and analysis for one country, is CHF 199 per month. | DeepRFPNot in the product. The website lists selected US and UK opportunities with links to official sources. DeepRFP pricing(opens in a new tab)DeepRFP homepage(opens in a new tab)DeepRFP contract opportunities(opens in a new tab) Checked 31 October 2026 |
| Languages | ZivaDrafts and answers in more than 100 languages. | DeepRFPProposals in 28 languages, with an English interface. DeepRFP homepage(opens in a new tab) Checked 31 October 2026 |
| Hosting | ZivaCloud hosting in Switzerland, the EU or the US. | DeepRFPSOC 2-compliant US clouds. DeepRFP homepage(opens in a new tab) Checked 31 October 2026 |
Ziva prices exclude VAT. See current pricing for every plan and currency.
In their own words
Where DeepRFP falls short.
Taken from DeepRFP’s own pages and from public reviews, each with its source.
Priced per seat
Every user pays USD 89 or USD 149 a month, so adding reviewers and subject experts raises the bill.
DeepRFP pricing(opens in a new tab)Core features held back for Elite
Pricing strategy, compliance briefings, custom instructions and more than one company profile need the higher plan.
DeepRFP pricing(opens in a new tab)First drafts, then your work
DeepRFP describes its generator as producing first-pass responses, which your team then finishes.
DeepRFP homepage(opens in a new tab)
Where Ziva goes further
What changes for your bid team.
The buyer’s file comes back finished
Ziva fills the buyer’s own workbook, cell by cell, with its tabs and formatting intact, and writes the narrative inside their Word template. What you send back is their file, ready to submit.
The whole proposal package
Cover letter, contents, tables, charts, pricing sheet with working formulas and the presentation: Ziva produces the full package as Word, Excel, PowerPoint and PDF files.
Every answer shows its evidence
Each answer cites the documents it came from and shows a confidence score for how well your evidence supports it, preferring your newest approved wording. Reviewers approve, comment and restore earlier versions on the answer itself.
Priced per project, for the whole team
No platform fee and no seats. Every plan includes unlimited users, unlimited company knowledge and the same capabilities, monthly or annual.
What DeepRFP does well
- Clear public pricing, unlimited usage and a no-card trial. DeepRFP pricing(opens in a new tab)
- RFP shredding into requirements, risks and deadlines, with compliance matrices. DeepRFP homepage(opens in a new tab)DeepRFP compliance matrix software(opens in a new tab)
- Built for small businesses and proposal consultants. DeepRFP homepage(opens in a new tab)
Switching
Moving from DeepRFP to Ziva.
- 1
Bring your answers and past bids
Export your answer library and recent submissions and upload them as they are, in Excel, Word or PDF. Ziva turns them into company knowledge with sources, with no column mapping.
- 2
Run one bid side by side
Take a tender you submitted before, or a live one, and run it in Ziva during your first month. Compare the finished files with your original submission.
- 3
Invite the whole team
Every plan has unlimited users, so subject experts, legal and finance can review in Ziva from the first bid without a seat budget.
- 4
Decide on evidence
If the first month does not convince you, ask for your money back. Keep your current tool until Ziva has produced a package you would send.
Questions
Ziva vs DeepRFP: straight answers.
How much does DeepRFP cost?
Pro is USD 89 and Elite USD 149 per user a month. Ziva starts at USD 650 (CHF 500) per month for one project, with unlimited users.
DeepRFP pricing(opens in a new tab)Which is cheaper for a team of five?
DeepRFP Pro for five users is USD 445 a month and Elite USD 745. Ziva costs the same for one project whether five or fifty people work on it.
DeepRFP pricing(opens in a new tab)Does DeepRFP find tenders?
Its website lists selected US and UK opportunities, but search is not part of the plans. Zephior’s tender directory on zephior.com/tenders is free to browse.
DeepRFP contract opportunities(opens in a new tab)DeepRFP pricing(opens in a new tab)Does Ziva write only first drafts?
No. Ziva produces the proposal, forms, pricing sheet and presentation as finished Word, Excel, PowerPoint and PDF files.
Sources and method
We read DeepRFP’s own website and, where noted, public review pages. Last full check: 31 October 2026. Review quotes are short excerpts from the named page. Zephior publishes this page and sells Ziva; our facts follow our published pricing and product pages. If anything about DeepRFP has changed, tell us at hello@zephior.com and we will correct it.
Try it on a real bid
Bring a tender you know.
Compare what comes back.
Run a live tender, or one you submitted before, in your first month. If Ziva does not convince you, you get your money back.