ICT equipment for the DepEd Computerization Program

Description: Invitation to Bid PROCUREMENT OF ICT EQUIPMENT FOR THE DEPED COMPUTERIZATION PROGRAM (DCP) TheDepEd Pangasinan Schools Division Office II, through theFY 2025GAA/R.A No. 12116withSub Allotment Release Order No.OSEC-1-26-02998datedJune 17, 2026amounting toPhp2,150,164.00intends to apply the sum ofTwo Million One Hundred Fifty Thousand One Hundred Sixty-Four Pesos(Php2,150,164.00)being the Approved Budget for the Contract (ABC) to payments under the contract forPROCUREMENT OF ICT EQUIPMENT FOR THE DEPED COMPUTERIZATION PROGRAM (DCP)(Pang2-ITB-26-09-008).Bids received in excess of the ABC shall be automatically rejected at bid opening. TheDepEd Pangasinan Schools Division Office IIBids and Awards Committeenow invites bids forthe aboveProcurement Projectusingcompetitive bidding.Delivery of the Goods is required withinthirty (30) calendar daysfrom the receipt of the Notice to Proceed.Bidders should have completed at leastthree (3) yearsfrom the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. Bidding shall be conducted through Competitive Bidding using the non-discretionary pass/fail criterion in accordance with Republic Act No. 12009 and its Implementing Rules and Regulations (IRR). The contract shall be awarded to theMost Economically Advantageous Responsive Bid (MEARB)pursuant toSection 61 of RA No. 12009. For this procurement, the Procuring Entity adopts a60% Quality Componentand40% Financial Componentweighting, as authorized underSection 61.3(b) of the IRR of RA No. 12009, with the bidder obtaining the highest combined score and meeting all the requirements of the Bidding Documents being recommended for contract award, subject to post-qualification. Therubricfor this project is as follows: Office of the Bids and Awards Committee Evaluation Rubric for the Quality and Financial Factors in the PROCUREMENT OF ICT EQUIPMENT FOR THE DEPED COMPUTERIZATION PROGRAM (DCP) (Pang2-ITB-26-09-008) Name of Company: _____________________________________________ CRITERIA EVALUATION BASIS SCORING GUIDE SCORE 1.Mandatory Technical Compliance (30%) Compliance with all mandatory technical specifications for the offered item/equipment. 30= all mandatory technical specifications are fully met and properly documented. The offered equipment meets or exceeds the required specifications with no significant deficiencies; 20= Most mandatory specifications are met, with only only minor deviations or deficiencies that do not materially affect the functionality, performance, or intended use of the equipment; 10= Some required specifications are met, but there are significant deficiencies or deviations that may affect the functionality, performance, or suitability of the equipment; 0= One or more material mandatory specifications are not met, or required technical documentation is missing/insufficient. The offer may be considered technically non-responsive. 2.Technical Quality and Performance (15%) Documented performance, durability, compatibility, build quality, and functional characteristics relevant to the equipment. 15= fully satisfies stated performance requirements with strong documented quality evidence; 10= satisfactory; 5= limited evidence/acceptable; 0= inadequate. 3.Warranty and After-Sales Support (10%) Warranty coverage, service response, availability of parts/support, and repair/replacement arrangements. 10= comprehensive documented support; 7= good support; 4= basic support; 0= inadequate or undocumented. 4.Sustainability/ Resource Efficiency (5%) Relevant energy efficiency, environmentally preferable features, reduced packaging/waste, repairability, or other sustainability attributes linked to the item. 5= strong documented sustainability attributes; 3= satisfactory; 1= limited; 0= none/documentation insufficient. Quality Factor (60%) Financial Factor (40 %) * Bid price proposal * Detailed cost breakdown * Comparison with ABC Formula: (Lowest Bid ÷ Bid Price) x 40 TOTAL Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. Interested Bidders may obtain further information fromDepEd Schools Division Office of Pangasinan IIand inspect the Bidding Documents at the address given below fromeight o’ clock in the morning to five o’ clock in the afternoon (8:00 AM to 5:00 PM). A complete set of Bidding Documents may be acquired by interested Bidders onOctober 1, 2026from the address given belowupon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount ofFiveThousand Pesos (Php5,000.00) TheDepEd Schools Division Office of Pangasinan IIwill hold a Pre-Bid Conference onOctober 8, 2026, 10:00 AMatthe SDO BAC Office, which shall be opened to prospective bidders. Bids must be duly received by theBids and Awards Committee (BAC) Secretariat throughmanual submissionat the office address indicated below,on or beforeOctober 20, 2026, 9:30 AMPhilippine Standard Time (PST).Late bids shall not be accepted. All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. Bid opening shall be onOctober20, 2026at10:00 AMatthe given address below.Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. For the sealing and Marking ofBids: Bidders shall enclose their eligibility documents in three (3) envelopes marked asfollows: “ORIGINAL - TECHNICAL COMPONENT DOCUMENTS” in one envelope and “ORIGINAL - FINANCIAL COMPONENT DOCUMENTS” in another envelope, and these two (2) envelopes shall be sealed in one (1) envelope marked as “ORIGINAL BID”; “COPY 1 - TECHNICAL COMPONENT DOCUMENTS” in one envelope and “COPY 1 - FINANCIAL COMPONENT DOCUMENTS” in another envelope, and these two (2) envelopes shall be sealed in one (1) envelope marked as “COPY1”; “COPY 2 - TECHNICAL COMPONENT DOCUMENTS” in one envelope and “COPY 2 - FINANCIAL COMPONENT DOCUMENTS” in another envelope, and these two (2) envelopes shall be sealed in one (1) envelope marked as “COPY2”; These three (3) envelopes containing the ORIGINAL, and COPIES 1 AND 2 as aforestated shall then be enclosed in one single envelope. The ORIGINAL and COPIES 1 AND 2 of the Bid shall be typed or written in ink and shall be signed by the Bidder or its duly authorized representative/s. All envelopesshall: contain the name of the contract to be bid in capitalletters; bear the name and address of the Bidder in capitalletters; be addressed to the Procuring Entity’s BACChairperson; bear the specific identification of the biddingprocess bear a warning “DO NOT OPEN BEFORE…” the date and time for theopeningofBids. BIDS envelopes that are not properly sealed and marked, as required in the bidding documents, shall not be rejected, but the Bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC or the Procuring Entity shall assume no responsibility for the misplacement of the contents of the improperly sealed or markedBids, or for its premature opening. TheDepEd Pangasinan Schools Division Office II Bids and Awards Committeereserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70[1]of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.