Medical supplies - Iloilo notice IPH-26-1251-B

IPH-26-1251-B MEDICAL SUPPLIES

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IPH-26-1251-B MEDICAL SUPPLIES

IPH-26-1251-B MEDICAL SUPPLIES

Published

IPH-26-1251-B MEDICAL SUPPLIES

Bid Notice Abstract Invitation to Bid (ITB) Reference Number 13273779 Procuring Entity PROVINCE OF ILOILO Title IPH-26-1251-B MEDICAL SUPPLIES Area of Delivery Iloilo Solicitation Number: Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Medical Supplies and Laboratory Instrument Approved Budget for the Contract: PHP 810,000.00 Delivery Period: 21 Day/s Status Active Associated Components Order Bid Supplements 0 9 Date Published 07/10/2026 Last Updated / Time 07/10/2026 12:00 AM Closing Date / Time 15/10/2026 9:00 AM Description PHILIPPINE BIDDING DOCUMENTS REPUBLIC OF THE PHILIPPINES BIDS AND AWARDS COMMITTEE ILOILO PROVINCIAL GOVERNMENT PROCUREMENT OF MEDICAL SUPPLIES BID NO. IPH-26-1251-B First Edition May 2025 Preface This Philippine Bidding Documents (PBD) for the Government of the Philippines (GoP) for the procurement of Goods through [Competitive Bidding, Limited Source Bidding, Competitive Dialogue, or Unsolicited Offer with Bid Matching ] have been prepared by the GoP for use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the government, including government-owned and/or -controlled corporations (GOCC), government financial institutions (GFI), state universities and colleges (SUC), and local government units (LGU) and autonomous regional government use in projects that are financed in whole or in part by the GOP or any foreign government/foreign or international financing institution in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009. The Bidding Documents shall clearly and adequately define, among others: (a) the objectives, scope, and expected outputs and/or results of the proposed contract; (b) the eligibility requirements of Bidders, such as track record to be determined by the Head of the Procuring Entity (HoPE); (c) the expected contract duration, the estimated quantity in the case of procurement of goods, delivery schedule and/or time frame; and (d) the obligations, duties, and/or functions of the winning Bidder. In order to simplify the preparation of the Bidding Documents for each procurement, the PBD groups the provisions that are intended to be used unchanged in Section II. Instructions to Bidders (ITB) and in Section IV. General Conditions of Contract (GCC). Data and provisions specific to each procurement and contract should be included in Section III. Bid Data Sheet (BDS); Section V. Special Conditions of Contract (SCC); Section VI. Schedule of Requirements; and Section VII. Technical Specifications. The forms to be used are provided in Section VIII. Philippine Bidding Document Related Forms. Prudence must be exercised to check the relevance of the provisions of the PBD against the requirements of the specific Goods to be procured. In addition, each section is prepared with notes intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They shall not be included in the final documents, except for the notes introducing Section VIII. Philippine Bidding Document Related Forms where the information is useful for the Bidder. The following general directions should be observed when using the documents: a) All the documents listed in the Table of Contents are normally required for the procurement of Goods. However, they should be adapted as necessary to the circumstances of the particular Project. b) Specific details, such as the “name of the Procuring Entity” and “address for bid submission,” should be furnished in the ITB, BDS, and SCC. The final documents should contain neither blank spaces nor options. c) This Preface and the footnotes or notes in italics included in the Invitation to Bid, BDS, SCC, Schedule of Requirements, and Specifications are not part of the text of the final document, although they contain instructions that the Procuring Entity should strictly follow. The Bidding Documents should not contain footnotes except Section VIII. Philippine Bidding Document Related Forms since these provide important guidance to Bidders. d) The cover page should be modified as required to identify the Bidding Documents and date of issue. e) The Project title page should be modified as required to identify the Project title and number, name and address of the Procuring Entity. f) If modifications must be made to the bidding requirements, they can be presented in the BDS. Modifications for specific Project or Contract details should be provided in the SCC as amendments to the Conditions of Contract. For easy reference and completion, clauses from the PBD and SCC shall appear in bold type face on Section II. Instructions to Bidders and Section IV. General Conditions of Contract, respectively. TABLE OF CONTENTS Glossary of Acronyms, Terms, and Abbreviations 5 Definition of Terms 7 Section I. Invitation to Bid 9 Section II. Instructions to Bidders 12 Section III. Bid Data Sheet 37 Section IV. General Conditions of Contract 41 Section V. Special Conditions of Contract 55 Section VI. Schedule of Requirements 62 Section VII. Technical Specifications 63 Section VIII. Philippine Bidding Document Related Forms 66 Glossary of Acronyms, Terms, and Abbreviations ABC – Approved Budget for the Contract. BAC – Bids and Awards Committee. BDS – Bid Data Sheet. BIR – Bureau of Internal Revenue. BSP – Bangko Sentral ng Pilipinas. CDA - Cooperative Development Authority. CIF – Cost Insurance and Freight. CIP – Carriage and Insurance Paid. COS – Contract of Service. CPI – Consumer Price Index. DDP – Delivered Duty Paid. DOLE – Department of Labor and Employment. DTI – Department of Trade and Industry. EXW – Ex works. FCA – “Free Carrier” shipping point. FOB – “Free on Board” shipping point. GCC - General Conditions of Contract. GFI – Government Financial Institution. GOCC – Government-Owned and/or –Controlled Corporation. GoP – Government of the Philippines. GPPB – Government Procurement Policy Board. HoPE – Head of Procuring Entity. INCOTERMS – International Commercial Terms. IRR – Implementing Rules and Regulations. ITB – Instructions to Bidders. JO – Job Order. LCB- Lowest Calculated Bid. LCRB – Lowest Calculated Responsive Bid. LGU – Local Government Unit LoC – Letter of Credit. MAB – Most Advantageous Bid. MARB – Most Advantageous Responsive Bid. MEARB – Most Economically Advantageous Responsive Bid. MYCA – Multi-Year Contracting Authority. NFCC – Net Financial Contracting Capacity. NGA – National Government Agency. PhilGEPS - Philippine Government Electronic Procurement System. PSA – Philippine Statistics Authority. RA No. – Republic Act Number. SARB – Single Advantageous Responsive Bid. SCC - Special Conditions of Contract. SCRB – Single Calculated Responsive Bid. SEARB – Single Economically Advantageous Responsive Bid. SEC – Securities and Exchange Commission. SLCC – Single Largest Completed Contract. UN – United Nations. Definition of Terms Bid – a signed offer, proposal, or quotation submitted by a supplier, manufacturer, distributor, contractor, consultant, or service provider in response to the requirements of the Procuring Entity as stated in the Bidding Documents. (IRR, Section 5[c]). Bidder – a supplier, manufacturer, distributor, contractor, consultant, and service provider, whether public or private, who submits a Bid in response to the requirements of the Procuring Entity as stated in the Bidding Documents. (IRR, Section 5[d]). Bidding Documents – the documents issued by the Procuring Entity as the basis for Bids, furnishing all information necessary to prospective Bidder to prepare a Bid for the Goods, Infrastructure Projects, and Consulting Services required by the Procuring Entity. (IRR, Section 5[e]). Contract – refers to the agreement entered into between the Procuring Entity and the Supplier or Manufacturer or Distributor or Service Provider for procurement of Goods and Services; Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for Procurement of Consulting Services; as the case may be, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. Contract Price - the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations. Effective Date of the Contract – the date indicated in the contract. However, the Supplier shall commence performance of its obligations only receipt of the Notice to Proceed. Foreign-funded Procurement or Foreign-Assisted Project – refers to the acquisition of Goods, Consulting Services, and the contracting for Infrastructure Projects by the Government of the Philippines which are wholly or partly funded by foreign loans or grants pursuant to a Treaty or International or Executive Agreement. Framework Agreement – is a procurement strategy which shall be in the nature of an option contract between the Procuring Entity and the Bidder that stipulates the terms and conditions to be applied in subsequent contracts for the procurement of Goods, Infrastructure Projects, and Consulting Services with a single or multiple contractor, manufacturer, supplier, distributor, consultant, and service provider to expand the pool of prospective Bidders, take advantage of economies of scale, minimize the administrative burden of conducting separate procurement activities, and generate time and money savings. (IRR, Section 16.2). Goods – refer to (i) all items, supplies, and materials, whether in the nature of equipment, furniture, stationery, materials for construction, or personal property of any kind, needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity; or (ii) general support services which pertain to all types of services except Consulting Services and Infrastructure Projects, such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services. Personnel Services or individual COS or JO engagements do not fall under this definition; (IRR, Section 5[n]) MARB – refers to the award criteria in the procurement of Goods where the considerations for the award of contract are the eligibility of the bidder, the responsiveness of its bid to the technical requirements, and the most advantageous bid in reference to the highest rated offer based on the quality component of the bid. MEARB – refers to the award criteria in the procurement of Goods where the considerations for the award of contract are the eligib