Volunteer program management system for PH

INVITATION TO BID NO. PROJECT NO. OFFICE PROJECT NAME AMOUNT SOURCE OF FUND DELIVERY PERIOD 10. HRMD-26-IT-1447 HUMAN RESOURCE MANAGEMENT DEPARTMENT SUPPLY, INSTALLATION, TESTING, AND COMMISSIONING OF THE ENHANCEMENT OF THE QUEZON CITY VOLUNTEER PROGRAM MANAGEMENT SYSTEM (QC-VPMS) – BAYANIHANG QC 7,000,000.00 GENERAL FUND 120 CD 1) The QUEZON CITY LOCAL GOVERNMENT UNIT, through the General Fund, Trust Fund and Special Education Fund of various years intends to apply the sums stated above being the ABC to payments under the contract for the above stated projects of contract for each lot/item. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The QUEZON CITY LOCAL GOVERNMENT UNIT now invites bids for various Projects. Delivery of the Goods is required as stated above. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. The award shall be given to the bidder with the Lowest Calculated Responsive Bid (LCRB) following the procedures under section 61 and 63 of the same IRR. i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from QUEZON CITY GOVERNMENT Bids and Awards Committee (BAC) Secretariat and inspect the Bidding Documents at the address given below during weekdays from 8:00 a.m. – 5:00 p.m. 5) A complete set of Bidding Documents may be acquired by interested Bidders on Monday, September 28, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. STANDARD RATES: Approved Budget for the Contract Maximum Cost of Bidding Documents (in Philippine Peso) More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00 The following are the requirements for purchase of Bidding Documents; 1. PhilGEPS Registration Certificate (Platinum – 3 pages) 2. Document Request List (DRL) 3. Authorization to Purchase Bidding Documents 3.1 Corporate Secretary Certificate for corporation (specific for the project) 3.2 Special Power of Attorney for single proprietorship (specific for the project) 4. Notarized Joint Venture Agreement (as applicable) 6) The QUEZON CITY LOCAL GOVERNMENT UNIT will hold a Pre-Bid Conference on 9:30 AM of Tuesday, October 06, 2026 at 2nd Floor, Procurement Department-Bidding Room, Finance Building, Quezon City Hall Compound, and/or through video conferencing via Zoom which shall be open to prospective bidders. Meeting ID: 865 8039 3633 Passcode: QCBAC2026 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 9:30 AM of Tuesday, October 20, 2026. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on 10:30 AM of Tuesday, October 20, 2026 at the office address indicated below and/or via Zoom. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. Meeting ID: 899 9768 2708 Passcode: QCBAC2026 10) The QUEZON CITY LOCAL GOVERNMENT UNIT reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 11) For further information, please refer to: MA. VICTORIA L. TEJEDOR, MMPA City Government Department Head III, Procurement Department 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City. Email Add: risd.procurement@quezoncity.gov.ph Tel. No. (02)8988-4242 loc. 8506/8710 Website: www.quezoncity.gov.ph 12) You may visit the following websites: For downloading of Bidding Documents: www.quezoncity.gov.ph DATE OF ISSUE: September 25, 2026 MS. MA. MARGARITA S. MEJIA, DPA Chairperson, QC-BAC-Goods and Services Pre-bid Conference Date Time Venue 06/10/2026 9:30 AM 2nd Floor, Procurement Department, Finance Building, Quezon City Hall Compound Elliptical Road, Barangay Central Diliman, Quezon City