Key and lock-information management service
Estimated VAT-exclusive maximum for the initial two years plus two one-year options; the notice states no exclusivity for the selected framework suppliers.
TED – Tenders Electronic Daily
Overview
The City of Helsinki seeks a service to manage keys and lock-system data for city-owned and managed service properties. The service covers mechanical and electromechanical locking systems and may include access badges, electronic and mechanical keys, radio transmitters and phone keys. The notice sets an estimated VAT-exclusive maximum of EUR 2 million for the initial two years plus two one-year options. The framework ranks up to two suppliers and gives them no exclusive right; the city may also buy limited same-category supplies and maintenance outside it. Offers are due electronically in Finnish by 13 November 2026 at 09:00 UTC. A separate additional-information deadline is 23 October at 11:00 UTC. Price scores 70% and quality 30%.
Information based on the public notice
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What the buyer needs
Provide key-management services and lock-system data administration for the City of Helsinki’s owned and managed service properties. The notice covers mechanical and electromechanical locks and access badges, keys, radio transmitters and phone keys.
- Offers must be submitted electronically in Finnish.
- The award uses price at 70% and quality at 30%.
- The framework ranks suppliers in order, selects two unless fewer are available, and grants no exclusivity. The city may also purchase limited quantities of related supplies and maintenance outside the framework.
- Selection detail is referred to the ESPD and procurement documents; no more specific qualification thresholds are stated in the notice text.
Lots
LOT-0000 ·Avaintenhallintapalvelu
Tender details
- Buyer
- City of Helsinki
- Country
Finland- Procedure
- open
- Classification
- Key management services · CPV 44520000
- Notice reference
- 694872-2026
- Scope
- Key management and lock-system data administration for city-owned and managed service properties, covering mechanical and electromechanical systems and several key types.
- Estimated maximum value
- EUR 2,000,000 excluding VAT, including the two-year initial term and two one-year options. The notice states this as the estimated maximum value.
- Framework arrangement
- Suppliers are ranked in order; two are selected unless fewer are available. Selected suppliers have no exclusive right, and the city may buy limited same-category supplies and maintenance outside the framework.
- Additional-information deadline
- 23 October 2026 at 11:00 UTC.
- Tender submission deadline
- 13 November 2026 at 09:00 UTC.
- Public opening
- 13 November 2026 at 09:15 UTC.
- Contract period
- Starts 1 January 2027 and lasts 48 months: two initial years plus two one-year options.
- Award criteria
- Price 70%; quality 30%.
- Offer validity
- 10 months.
- Submission
- Electronic submission in Finnish is required.
What to check in the tender documents
- The notice directs readers to the tender request and appendices for the more detailed procurement description. It does not specify system-by-system implementation, service levels, response times or exact key and lock inventories in the notice text.
Original notice
Read the original description
Avaintenhallintapalvelu
Official source: TED – Tenders Electronic Daily ↗
https://ted.europa.eu/en/notice/-/detail/694872-2026
Source retrieved: 2026-10-13T13:18:53.488255Z