Printing paper for the 2026–2027 Academic Recovery and Accessible Learning programme

Bid Notice Details Notice Reference Number :98353 Status : Published Bid Validity Period (in Days): 30 Control Number: 202610006 Lot Type: Single Lot Approved Budget of the Contract: 196,588.00 Procurement Mode: Small Value Procurement Classification: Goods Applicable Procurement Rules: Implementing Rules and Regulations Funding Source: Regular Agency Fund (01000000) Delivery/Project Location: Negros Occidental Business Category: Paper products Delivery Period: 30 Client Agency: DEPARTMENT OF EDUCATION - DIVISION OF BAGO CITY Date created: 10-Oct-2026 10:30 PM DEPARTMENT OF EDUCATION - DIVISION OF BAGO CITY Araneta Street Bago City, Negros Occidental, Negros Island Region Request for Quotation PROCUREMENT OF PRINTING MATERIALS FOR THE IMPLEMENTATION OF THE ACADEMIC RECOVERY AND ACCESSIBLE LEARNING (ARAL) PROGRAM FOR S.Y 2026-2027 Project Name: PROCUREMENT OF PRINTING MATERIALS FOR THE IMPLEMENTATION OF THE ACADEMIC RECOVERY AND ACCESSIBLE LEARNING (ARAL) PROGRAM FOR S.Y 2026-2027 Budget : 196588 Description: INVITATION TO SUBMIT SEALED QUOTATION (Request for Quotation) JR/PR No.: 2026-09-004 October 9 , 2026 Quotation No. 2026- 64 TO ALL ELIGIBLE SUPPLIERS: Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the terms and conditions of this Request for Quotation (RFQ), and submit your quotation duly signed by your authorized representative not later than October 14 , 2026, 10:00 am at the BAC Secretariat, Bids and Awards Committee of DepEd, Bago City.  Upon receipt of at least three (3) quotations on or before the submission deadline, the BAC shall open the quotations. Furthermore, please attach a certified copy of the following documents in this ISSQ: DBM-Procurement Certificate of Registration (PhilGEPS) DTI/SEC/CDA Registration Certificate Current and Valid Mayor’s Permit SPA of the Authorized Signatories/Representative Notarized Omnibus Sworn Statement (for ABC above 50k – specified to the project) Income/Business Tax Return (for ABC above 500K) The Division Office may ask/require other legal and technical documents in line with this project COMPANY NAME: ADDRESS: CONTACT NO. PROJECT TITLE: PROCUREMENT OF PRINTING MATERIALS FOR THE IMPLEMENTATION OF THE ACADEMIC RECOVERY AND ACCESSIBLE LEARNING (ARAL) PROGRAM FOR S.Y 2026-2027 Approved Budget for the Contract:  ₱ 196,588.00 Accomplish this RFQ correctly and accurately. Do not alter the contents of this form in any way. Unit cost and total amount columns must be completely filled out. (no budget ceiling for all items). All technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. Please bid in lump sum, the project shall be awarded to the bidder with the lowest and responsive lump sum bid. The original copy of your quotation, sealed in an envelope , should be submitted before the stated deadline QTY. UNIT AGENCY SPECIFICATIONS BIDDER'S SPECIFICATIONS UNIT COST TOTAL AMOUNT 833 reams Bond Paper Size: A4 Substance/weight:70 GSM (Substance 20) Sheet Count:  500 sheet per ream Color/Brightness: Ultra white features: ECF (Elemental Chlorine Free) bleaching, smooth surface, precision cut for reduce jamming. TOTAL Chairman – Bids and Awards Committee Department of Education Division of Bago City TERMS AND CONDITIONS : 1. Quotation validity Period 1.1 The quotation should be valid for a period of 120 days after the submission deadline. 2. The quantity of goods ordered may be changed by 10 %. 3. The goods should be delivered within 30 calendar days after award of contract. 4. Submission of Quotations 4.1 Unless quotation is for a package or for a lot, Bidders are required to quote for each item shown on the list, and for the total quantity of any particular item. 4.2 Quotations must be submitted as stated in the RFQ: by hand (in sealed envelopes marked in the lower left hand corner of the envelope “SEALED QUOTATION FOR (Name and Number of RFQ”) to the contact person stated in the RFQ; or in the same manner, deposited in a Tender Box at the location stated in the RFQ; or by fax at the confidential number for submission stated in the RFQ. 4.3 All sections of an RFQ shall be filled; where a section is not applicable, the letters N/A shall mean NOT Applicable and the letters N/Q shall mean NO Quote. 5. Selection and Decision 5.1 Selection shall be based on the lowest price offered, subject to technical conformity, availability and timely delivery. 5.2 The selection shall be made by item or package/lot as appropriate. 5.3 At time of evaluation, the selected bidder having benefitted from the Margin of Preference shall be allocated the contract subject to the supplier forwarding necessary documents to establish that it meets the qualification for the preference. 6. Margin of Preference Small and Medium Enterprises, registered as enterprise in the Philippines, having an annual turnover up to 50 million pesos and whose local input in the manufacturing of the product accounts for at least 30 %, shall be eligible for a Margin of Preference of 10 %. 7. Notification of Award and Debriefing 7.1 The Public Body shall after award of contract, exceeding 1 million pesos, promptly inform all unsuccessful bidders in writing of the name and address of the successful bidder and the contract amount. 7.2 Furthermore, the Public Body shall attend to all requests for debriefing for contract exceeding 1 million pesos, made in writing within 30 days the unsuccessful bidders are informed of the award. 8. Prices 8.1 Prices quoted shall be firm and fixed in Philippines Peso during validity period of quotation and for execution of contract. The prices quoted shall include all costs, where applicable, such as transportation to the location for delivery stated in the RFQ, insurance, packing, labeling, or any other costs, fees to be paid such as customs duties and charges. 9. Rights of the Public Body The Purchaser shall have the right to (a) ask for clarifications at time of evaluating quotations, (b) split the contract on an item basis or (c) reject all quotations. A Purchaser shall not be bound to accept the lowest or any quotation. CONDITIONS OF CONTRACT 1 Warranty 1. The Supplier warrants that the goods shall conform to the standards, specifications and related services as defined by the Purchaser in its RFQ subject to any alternative proposal made by the Supplier in its response to the Purchaser’s RFQ. 1. 2 The Supplier undertakes to make good, at its own cost and promptly, any deficiency in the supply of goods items and related services. 1. 3 The Supplier warrant that the goods items to be supplied are new and unused and that it shall attend promptly to any defect in the good items as per the warranty conditions mentioned in its offer. 2 Inspection 2.2 The Purchaser shall have a reasonable time after delivery of the goods to inspect them and to reject and refuse acceptance of goods not conforming to this Purchase Order; payment for goods pursuant to this Purchase Order shall not be deemed an acceptance of the goods. 3 Payment 3.1 The Purchaser undertakes to effect payment within 30 days after supply of the goods items to the satisfaction of the Purchaser and subject to the Supplier submitting all required documents. Final payment shall be adjusted to reflect any non-compliance. Line Item Details Item No. UNSPSC Lot Name Lot Description Quantity Unit of Measure 14111511 Writing paper Bond Paper Size: A4 Substance/weight:70 GSM (Substance 20) Sheet Count: 500 sheet per ream Color/Brightness: Ultra white features: ECF (Elemental Chlorine Free) bleaching, smooth surface, precision cut for reduce jamming. 833 Ream BAC Members: - Schedule of activity: Published Date: 11-Oct-2026 12:00 AM Closing Date: 14-Oct-2026 09:00 AM Date Last updated: 10-Oct-2026 04:02 PM Documents: Bid Form Fee: 0 Bid Supplements: 0 Invited Observers: