Amélioration et réhabilitation de la route agricole de Bangbangar

Bid Notice Abstract Invitation to Bid (ITB) Reference Number 13282429 Procuring Entity MUNICIPALITY OF BURGOS, ILOCOS SUR Title Improvement/Rehab. of Farm-Market-Road - Barangay Bangbangar Area of Delivery Ilocos Sur Solicitation Number: 2026-1010-01 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 19,992,130.07 Contract Duration: 110 Day/s Client Agency: Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2026 Last Updated / Time 11/10/2026 12:00 AM Closing Date / Time 03/11/2026 2:00 PM Description Republic of the Philippines Office of the Municipal Mayor BIDS AND AWARDS COMMITTEE Burgos, Ilocos Sur INVITATION TO BID FOR IMPROVEMENT/REHABILITATION OF FARM-TO-MARKET ROAD - BANGBANGAR The Municipality of Burgos, Ilocos Sur, through the Virginia Tobacco Excise Tax (RA7171)LBM93 under AO#03-2026, intends to apply the sum of PhP19,992,130.07, being the Approved Budget for the Contract (ABC) to payments under the contract, Improvement/Rehabilitation of Farm-to-Market Road - Bangbangar, INFRA 2026-046. Bids received in excess of the ABC shall be automatically rejected at bid opening. The Municipality of Burgos, Ilocos Sur now invites bids for the above Procurement Project. Completion of the Works is required within 110 cds. Bidders should have completed a contract similar to the project within three (3) years up to the date of bidding. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instructions to Bidders. Bidding will be conducted through competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR, otherwise known as the “New Government Procurement Act (NGPA)”. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest in outstanding capital stock belonging to citizens of the Philippines. A complete set of Bidding Documents may be acquired by interested Bidders on October 11 - November 3, 2026 from the address below and upon payment of the applicable fee for Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, the amount of PhP25,000.00. A non-refundable bidder’s fee in the amount of PHP10,000.00 shall also be paid to the Municipal Treasurer, Burgos, Ilocos Sur, not later than the Opening of bids, but, preferably on Pre-Bid Conference date. Official Receipts shall be presented as proofs of payment with photocopies respectively attached to the bidding documents being submitted. The Municipality of Burgos, Ilocos Sur will hold a Pre-Bid Conference on October 19, 2026, 2:00 PM. Bids must be duly received by the BAC Secretariat through manual submission at the office address as indicated below on or before November 3, 2026, 2:00 PM. Late Bids shall not be accepted. All bids must be accompanied by a Bid Security in any of the acceptable forms and in the amounts stated in ITB Clause 16. Bid Opening shall be on November 3, 2026, 2:00 PM at the given address below. Bids will be opened in the presence of the Bidder’s Representative/s who choose to attend the activity. All bids (Financial & Technical Documents) shall be submitted in three (3) sets. One Original and copies 1 & 2. The Municipality of Burgos, Ilocos Sur reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of RA12009, without incurring any liability to the affected bidder or bidders. For further information, please, refer to: Oscar P. Luciano BAC Secretariat, CP#09266142033 New Municipal Hall, Poblacion Norte Burgos, Ilocos Sur APPROVED: ENGR. RANDOLPH A. CASTILLO October 9, 2026 MPDC/BAC Chairman Republic of the Philippines Province of Ilocos Sur MUNICIPALITY OF BURGOS OFFICE OF THE MUNICIPAL ENGINEER INDIVIDUAL PROGRAM OF WORK (For All Types of Projects) Date: Name of Project: IMPROVEMENT/REHABILITATION OF APPROPRIATION: PHP 20,000,000.00 FARM-TO-MARKET ROAD SOURCE OF FUND: AO#03-2026LBM93, #1.3 Location: BARANGAY BANGBANGAR ISSUED OBLIGATED AUTHORITY: BURGOS, ILOCOS SUR Project Category: INRASTRUCTURE RELEASED: Project Description: CALENDAR DAYS TO COMPLETE: 110 DESIRABLE STARTING DATE: MINIMUM EQUIPMENT REQUIREMENTS TECHNICAL PERSONNEL REQUIRED Description No. Description No. Description No. Description No. Chain Saw 2 Concrete Vibrator 1 Construction Foreman 1 Backhoe (0.80cm) 1 Water Truck/Pump 1 Skilled Laborer Dump Truck (12cu.yd.) 2 Plate Compactor 1 Laborer One-Bagger Mixer 1 Bar Cutter 1 Motorized Road Grader 1 Bar Bender 1 Vibratory Roller 1 Boom Truck 1 ESTIMATED COST OF PROPOSED WORK ITEM DESCRIPTION % of Total Unit Qty. Direct Cost Cost/Unit Amount I Clearing and Grubbing 0.82% lot 1.00 129,490.24 163,157.70 163,157.70 103(1)a Structure Excavation 0.17% cu.m. 112.50 26,981.22 302.19 33,996.33 506 Stone Masonry 6.43% cu.m. 277.50 1,021,129.42 4,636.48 1,286,623.07 104(1)a Embankment (from Barrow) 0.99% cu.m. 337.50 157,525.70 588.10 198,482.38 804(4) Gravel Bedding 0.25% cu.m. 32.50 40,331.44 1,563.62 50,817.62 404 Reinforcing Steel Bars 2.61% kgs. 5,739.03 414,164.59 90.93 521,847.39 II Form Works 0.78% lot 1.00 124,080.64 156,341.61 156,341.61 405 Structural Concrete, Class A 3.79% cu.m. 15.07 601,410.15 6,585.35 757,776.79 III Cobblestone 5.22% lot 1.00 828,732.00 1,044,202.32 1,044,202.32 IV Steel Works 2.76% lot 1.00 437,672.05 551,466.78 551,466.78 V Installation of Solar-Powered Strret Lights 75.08% ea 150.00 11,925,286.80 100,172.41 15,025,861.37 Spl Item I Construction Safety and Health 1.09% lot 1.00 173,295.16 196,516.71 196,516.71 Spl Item II Project Billboard 0.10% set 1.00 4,000.00 5,040.00 5,040.00 TOTAL 100.00% 15,884,099.41 19,992,130.07 Section II. Instructions to Bidders Notes on the Instructions to Bidders This Section on the Instructions to Bidders (ITB) provides the information necessary for Bidders to prepare responsive bids, in accordance with the requirements of the Procuring Entity. It also provides information on bid submission, eligibility check, opening and evaluation of bids, post-qualification, and on the award of the contract. 1. Scope of Bid The Procuring Entity, Municipality of Burgos, Ilocos Sur invites Bids for the Improvement/ Rehabilitation of Farm-to-Market Road – Barangay Bangbangar with Project Identification No. INFRA 2026-046. [Note: The Project Identification Number is assigned by the Procuring Entity based on its own coding scheme and is not the same as the PhilGEPS reference number, which is generated after the posting of the bid opportunity on the PhilGEPS website.] The Procurement Project (referred to herein as “Project”) is for the construction of Works, as described in Section VI (Specifications). 2. Funding Information 2.1. The GOP through the source of funding as indicated below for BY 2026 in the amount of PhP20,000,000.00 2.2. The source of funding is Virginia Tobacco Excise Tax (RA7171)LBM93, AO#03-2026 3. Bidding Requirements The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manual and associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof. Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or invitation to bid by the BAC through the issuance of a supplemental or bid bulletin. The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the site, determined the general characteristics of the contracted Works and the conditions for this Project, such as the location and the nature of the work; (b) climatic conditions; (c) transportation facilities; (c) nature and condition of the terrain, geological conditions at the site communication facilities, requirements, location and availability of construction aggregates and other materials, labor, water, electric power and access roads; and (d) other factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms, and project requirements in the Bidding Documents. 4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices The Procuring Entity, as well as the Bidders and Contractors, shall observe the highest standard of ethics during the procurement and execution of the contract. They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project. 5. Eligible Bidders 5.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated. 5.2. The Bidder must have an experience of having completed a Single Largest Completed Contract (SLCC) that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to current prices using the PSA’s CPI, except under conditions provided for in Section 23.4.2.4 of the 2016 revised IRR of RA No. 9184. A contract is considered to be “similar” to the contract to be bid if it has the major categories of work stated in the BDS. 5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign government/foreign or international financing institution may agree on another track record requirement, as specified in the Bidding Document prepared for this purpose. 5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2 of the 2016 IRR of RA No. 9184. 6. Origin of Associated Goods There is no restriction on the origin of Goods other than those prohibited by a decision of the UN Security Council taken under Chapter VII of the Charter of the UN. 7. Subcontracts 7.1. The Bidder may subcontract portions of the Project to the extent allowed by the Procuring Entity as stated herein, but in no case more than fifty percent (50%) of the Project. The Procuring Entity has prescribed that: Subcontracting is not allowed. 8. Pre-Bid Conference The Procuring Entity will hold a pre-bid conference for this Project on the specified date and time and either at its physical address and/or through videoconferencing/webcasting} as indicated in paragraph 6 of the IB. (2) 9. Clarification and Amendment of Bidding Documents Prospective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents. Such requests must be in writing and received by the Procuring Entity, either at its given address or through electronic mail indicated in the IB, at least ten (10) calendar days before the deadline set for the submission and receipt of Bids. 10. Documents Comprising the Bid: Eligibility and Technical Components 10.1. The first envelope shall contain the eligibility and technical documents of the Bid as specified in Section IX. Checklist of Technical and Financial Documents. 10.2. If the eligibility requirements or statements, the bids, and all other documents for submission to the BAC are in foreign language other than English, it must be accompanied by a translation in English, which shall be authenticated by the appropriate Philippine foreign service establishment, post, or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. For Contracting Parties to the Apostille Convention, only the translated documents shall be authenticated through an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The English translation shall govern, for purposes of interpretation of the bid. 10.3. A valid PCAB License is required, and in case of joint ventures, a valid special PCAB License, and registration for the type and cost of the contract for this Project. Any additional type of Contractor license or permit shall be indicated in the BDS. 10.4. A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers, Materials Engineers, and Foremen) assigned to the contract to be bid, with their complete qualification and experience data shall be provided. These key personnel must meet the required minimum years of experience set in the BDS. 10.5. A List of Contractor’s major equipment units, which are owned, leased, and/or under purchase agreements, supported by proof of ownership, certification of availability of equipment from the equipment lessor/vendor for the duration of the project, as the case may be, must meet the minimum requirements for the contract set in the BDS. 11. Documents Comprising the Bid: Financial Component 11.1. The second bid envelope shall contain the financial documents for the Bid as specified in Section IX. Checklist of Technical and Financial Documents. 11.2. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted. 11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices provided the conditions are met under Section 31.2 of the 2016 revised IRR of RA No. 9184. 12. Alternative Bids Bidders shall submit offers that comply with the requirements of the Bidding Documents, including the basic technical design as indicated in the drawings and specifications. Unless there is a value engineering clause in the BDS, alternative Bids shall not be accepted. (3) 13. Bid Prices All bid prices for the given scope of work in the Project as awarded shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances as determined by the NEDA and approved by the GPPB pursuant to the revised Guidelines for Contract Price Escalation guidelines. 14. Bid and Payment Currencies 14.1. Bid prices may be quoted in the local currency or tradeable currency accepted by the BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids denominated in foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening. 14.2. Payment of the contract price shall be made in: Philippine Pesos. 15. Bid Security 15.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount indicated in the BDS, which shall be not less than the percentage of the ABC in accordance with the schedule in the BDS. 15.2. The Bid and bid security shall be valid within 30 days after date of bidding. Any bid not accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive. 16. Sealing and Marking of Bids Each Bidder shall submit one copy of the first and second components of its Bid. The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said request shall not be a ground for disqualification. If the Procuring Entity allows the submission of bids through online submission to the given website or any other electronic means, the Bidder shall submit an electronic copy of its Bid, which must be digitally signed. An electronic copy that cannot be opened or is corrupted shall be considered non-responsive and, thus, automatically disqualified. 17. Deadline for Submission of Bids The Bidders shall submit on the specified date and time and either at its physical address or through online submission as indicated in paragraph 7 of the IB. (4) 18. Opening and Preliminary Examination of Bids 18.1. The BAC shall open the Bids in public at the time, on the date, and at the place specified in paragraph 9 of the IB. The Bidders’ representatives who are present shall sign a register evidencing their attendance. In case videoconferencing, webcasting or other similar technologies will be used, attendance of participants shall likewise be recorded by the BAC Secretariat. In case the Bids cannot be opened as scheduled due to justifiable reasons, the rescheduling requirements under Section 29 of the 2016 revised IRR of RA No. 9184 shall prevail. 18.2. The preliminary examination of Bids shall be governed by Section 30 of the 2016 revised IRR of RA No. 9184. 19. Detailed Evaluation and Comparison of Bids 19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of all Bids rated “passed” using non-discretionary pass/fail criteria. The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of 2016 revised IRR of RA No. 9184. 19.2. If the Project allows partial bids, all Bids and combinations of Bids as indicated in the BDS shall be received by the same deadline and opened and evaluated simultaneously so as to determine the Bid or combination of Bids offering the lowest calculated cost to the Procuring Entity. Bid Security as required by ITB Clause 16 shall be submitted for each contract (lot) separately. 19.3. In all cases, the NFCC computation pursuant to Section 23.4.2.6 of the 2016 revised IRR of RA No. 9184 must be sufficient for the total of the ABCs for all the lots participated in by the prospective Bidder. 20. Post Qualification Within a non-extendible period of five (5) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS), and other appropriate licenses and permits required by law and stated in the BDS. 21. Signing of the Contract The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall form part of the Contract. Additional Contract documents are indicated in the BDS. (5) Section IV. General Conditions of Contract 1. Scope of Contract This Contract shall include all such items, although not specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including the Generic Procurement Manual, and associated issuances, constitute the primary source for the terms and conditions of the Contract, and thus, applicable in contract implementation. Herein clauses shall serve as the secondary source for the terms and conditions of the Contract. This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No. 9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement activities, the advertisement, posting, or invitation of which were issued after the effectivity of the said amendment. 2. Sectional Completion of Works If sectional completion is specified in the Special Conditions of Contract (SCC), references in the Conditions of Contract to the Works, the Completion Date, and the Intended Completion Date shall apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works). 3. Possession of Site 4.1. The Procuring Entity shall give possession of all or parts of the Site to the Contractor based on the schedule of delivery indicated in the SCC, which corresponds to the execution of the Works. If the Contractor suffers delay or incurs cost from failure on the part of the Procuring Entity to give possession in accordance with the terms of this clause, the Procuring Entity’s Representative shall give the Contractor a Contract Time Extension and certify such sum as fair to cover the cost incurred, which sum shall be paid by Procuring Entity. 4.2. If possession of a portion is not given by the above date, the Procuring Entity will be deemed to have delayed the start of the relevant activities. The resulting adjustments in contract time to address such delay may be addressed through contract extension provided under Annex “E” of the 2016 revised IRR of RA No. 9184. 4. The Contractor’s Obligations The Contractor shall employ the key personnel named in the Schedule of Key Personnel indicating their designation, in accordance with ITB Clause 10.3 and specified in the BDS, to carry out the supervision of the Works. The Procuring Entity will approve any proposed replacement of key personnel only if their relevant qualifications and abilities are equal to or better than those of the personnel listed in the Schedule. 5. Performance Security 5.1. Within six (6) calendar days from receipt of the Notice of Award from the Procuring Entity but in no case later than the signing of the contract by both parties, the successful Bidder shall furnish the performance security in any of the forms prescribed in Section 39 of the 2016 revised IRR. (2) 5.2. The Contractor, by entering into the Contract with the Procuring Entity, acknowledges the right of the Procuring Entity to institute action pursuant to RA No. 3688 against any subcontractor be they an individual, firm, partnership, corporation, or association supplying the Contractor with labor, materials and/or equipment for the performance of this Contract. 6. Site Investigation Reports The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in the SCC supplemented by any information obtained by the Contractor. 7. Warranty 7.1. In case the Contractor fails to undertake the repair works under Section 62.2.2 of the 2016 revised IRR, the Procuring Entity shall forfeit its performance security, subject its property(ies) to attachment or garnishment proceedings, and perpetually disqualify it from participating in any public bidding. All payables of the GOP in his favor shall be offset to recover the costs. 7.2. The warranty against Structural Defects/Failures, except that occasioned-on force majeure, shall cover the period from the date of issuance of the Certificate of Final Acceptance by the Procuring Entity. Specific duration of the warranty is found in the SCC. 8. Liability of the Contractor Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under this Contract shall be as provided by the laws of the Republic of the Philippines. If the Contractor is a joint venture, all partners to the joint venture shall be jointly and severally liable to the Procuring Entity. 9. Termination for Other Causes Contract termination shall be initiated in case it is determined prima facie by the Procuring Entity that the Contractor has engaged, before, or during the implementation of the contract, in unlawful deeds and behaviors relative to contract acquisition and implementation, such as, but not limited to corrupt, fraudulent, collusive, coercive, and obstructive practices as stated in ITB Clause 4. 10. Dayworks Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of RA No. 9184, and if applicable as indicated in the SCC, the Dayworks rates in the Contractor’s Bid shall be used for small additional amounts of work only when the Procuring Entity’s Representative has given written instructions in advance for additional work to be paid for in that way. (3) 11. Program of Work 11.1. The Contractor shall submit to the Procuring Entity’s Representative for approval the said Program of Work showing the general methods, arrangements, order, and timing for all the activities in the Works. The submissions of the Program of Work are indicated in the SCC. 11.2. The Contractor shall submit to the Procuring Entity’s Representative for approval an updated Program of Work at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program of Work within this period, the Procuring Entity’s Representative may withhold the amount stated in the SCC from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Program of Work has been submitted. 12. Instructions, Inspections and Audits The Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s accounts and records relating to the performance of the Contractor and to have them audited by auditors of the GOP or the Procuring Entity, as may be required. 13. Advance Payment The Procuring Entity shall, upon a written request of the Contractor which shall be submitted as a Contract document, make an advance payment to the Contractor in an amount not exceeding fifteen percent (15%) of the total contract price, to be made in lump sum, or at the most two installments according to a schedule specified in the SCC, subject to the requirements in Annex “E” of the 2016 revised IRR of RA No. 9184. 14. Progress Payments The Contractor may submit a request for payment for Work accomplished. Such requests for payment shall be verified and certified by the Procuring Entity’s Representative/Project Engineer. Except as otherwise stipulated in the SCC, materials and equipment delivered on the site but not completely put in place shall not be included for payment. 15. Operating and Maintenance Manuals 15.1. If required, the Contractor will provide “as built” Drawings and/or operating and maintenance manuals as specified in the SCC. 15.2. If the Contractor does not provide the Drawings and/or manuals by the dates stated above, or they do not receive the Procuring Entity’s Representative’s approval, the Procuring Entity’s Representative may withhold the amount stated in the SCC from payments due to the Contractor. (4) Special Conditions of Contract IMPROVEMENT/REHABILITATION OF FARM-TO-MARKET ROAD - BARANGAY BANGBANGAR GCC Clause 2 The intended Completion date is March 3, 2027 4.1 The site of the project shall be given in full to winning bidder on November 14, 2026 6 The site investigation reports are: [list here the required site investigation reports.] 7.2 [Select one, delete the other] [In case if semi-permanent structures, such as buildings of types 1, 2, and 3 as classified under the National Building Code of the Philippines, concrete/asphalt roads, concrete river control, drainage, irrigation lined canals, river landing, deep wells, rock causeway, pedestrian overpass, and other similar semi-permanent structures;] Five (5) years. . 10 [Select one, delete the other:] a. Dayworks are applicable at the rate shown in the Contractor’s original bid. 11.1 The Contractor shall submit the Program of Work to the Procuring Entity’s Representative within 3 days of delivery of the Notice of Award. 11.2 The amount to be withheld for late submission of an updated Program of Work is PhP5,000.00. 13 The amount of the advance payment is [insert amount as percentage of the contract price that shall not exceed 15% of the total contract price and schedule of payment]. No advance payment 14 [If allowed by the Procuring Entity] Materials and equipment delivered on the site but not completely put in place shall be included for payment. Not allowed 15.1 The date by which operating and maintenance manuals are required is [date] The date by which “as built’ drawings are required is actual date of Completion. 15.2 The amount to be withheld for failing to produce “as built” drawings and/or operating and maintenance manuals by the date required is PhP5,000.00. Pre-bid Conference Date Time Venue 19/10/2026 2:00 PM BAC Office, New Mun. Bldg., Pob. Norte, Burgos, Ilocos Sur Date Created 10/10/2026