---
title: "Supply tenders: line items and data sheets with Ziva"
description: "Ziva sets every line item of the specification against your product, backs the values with your data sheets and fills in the buyer’s schedule."
canonical: "https://zephior.com/industries/products-supply"
last-updated: 2026-11-13
---

# Supply tenders: every line item, every data sheet. Your product next to every item.

Ziva turns the bill of quantities into a matrix of every item, adds up the quantities and shows the gaps.

- [Start your subscription](https://zephior.com/pricing?intelligence=false&projects=true)
- [Prices and plans](https://zephior.com/pricing)
- [Book a call](https://cal.com/tony-kim-i92zqp/introduction-synergy-exchange)

## The tender on this page

- SIMAP 46835: [963_901.1 Schulmobiliar und Ausstattung, Erweiterung SH Loreto Zug](https://www.simap.ch/de/project-detail/9a10d4f4-a1c0-451e-ba2c-b1e5f2f72e97)
- Buyer: Baudepartement Stadt Zug, Submission Hochbau
- Procedure: Offenes Verfahren
- Offers due: 16 December 2026, 12:00
- Public tender, worked by a fictional sample company. Nothing was submitted. Sample company: Zugersee Objektmöbel AG (fictional).

## From the specification to the offer, line item by line item

### Every item has its own requirements

Ziva puts all 38 items with properties, quantity and page into a matrix. You add your product and data sheet.

Screenshot: The “Positionen” sheet in Ziva: every item of the bill of quantities with example product, requirements, quantity and page.

### How many chairs, how many desks, in which wing?

Ziva sums the quantities per type and wing. Mismatches, such as more chairs than desks, show up.

Screenshot: The “Mengen” sheet in Ziva: quantities per furniture type and wing computed from the items, with the total across both wings.

### Gaps in the bill of quantities otherwise show up while pricing

Ziva lists every gap with item, page and a suggestion, while questions are open until 16 November.

Screenshot: The “Hinweise” sheet in Ziva: gaps in the bill of quantities with item, source and suggestion.

## One City of Zug furniture tender, item by item

From the buyer’s notice and bill of quantities.

- 38: furniture items
- 60 %: weight of the price
- 16 Nov: last day for questions

1. **Scoring** (Ziva and you): Scoring and suitability proofs. You decide whether to bid.
2. **Quantities** (Ziva): Quantities per furniture type and wing, computed from the items.
3. **Gaps** (Ziva and you): Gaps, each with source and suggestion. You decide what to ask.
4. **Bill of quantities** (You): The original bill of quantities. Your sales team enters the products.

## What the buyer receives from you

- **Completed schedule** (xlsx): In the buyer’s own file
- **Product details per item** (docx): Backed with quotes
- **Data sheets and certificates** (pdf): Ordered by item number
- **Delivery and assembly plan** (docx): Inside the buyer’s window
- **References** (docx): In the buyer’s form

## Managed option: Zelius

**Prefer we run the bid?** Our team matches your products to the line items, fills in schedule and forms and prepares the evidence. You confirm products and prices and sign.

- [Book a call](https://cal.com/tony-kim-i92zqp/introduction-synergy-exchange)

## Frequently asked questions

### Can Ziva match our data sheets to the line items?

Yes. Ziva matches them to the items and shows which value backs which requirement.

### Does Ziva fill in the buyer’s schedule?

Excel and Word files, yes, in their original form. For PDF forms Ziva prepares the details.

### What if a product does not meet a requirement?

Ziva flags the item as deviating, with its source. You decide whether to offer another product or ask.

## Related reading

- [Public procurement for Swiss SMEs](https://zephior.com/industries/public-procurement-for-swiss-smes)

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- [Construction and trades](https://zephior.com/industries/construction)
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