---
title: "IT tenders: answer requirement catalogues with Ziva"
description: "Ziva reads the specification and the requirement catalogue, shows every must with its source and writes sourced answers into the buyer’s Excel."
canonical: "https://zephior.com/industries/it-software"
last-updated: 2026-11-13
---

# IT tenders: every must requirement in view. Every unclear point as a question.

Ziva maps every requirement with type, weight and source and drafts questions on contradictions.

- [Start your subscription](https://zephior.com/pricing?intelligence=false&projects=true)
- [Prices and plans](https://zephior.com/pricing)
- [Book a call](https://cal.com/tony-kim-i92zqp/introduction-synergy-exchange)

## The tender on this page

- SIMAP 46698: [Ersatzbeschaffung Schulverwaltungsplattform, BKP 700 Software](https://www.simap.ch/de/project-detail/85c55e83-fd09-4b74-a45f-195195164f78)
- Buyer: Fachstelle Beschaffungswesen Stadt Bern
- Procedure: Offenes Verfahren
- Offers due: 12 February 2027, 16:00
- Public tender, worked by a fictional sample company. Nothing was submitted. Sample company: Thurlogic AG (fictional).

## From the specification to a completed catalogue, row by row

### Two catalogues, and any must row can rule you out

Ziva puts every requirement into one matrix with type, scoring unit and source. Knock-out musts are red.

Screenshot: Requirement matrix in Ziva for the City of Bern school administration platform: type, scoring unit and wording per requirement, knock-outs in red.

### Unclear rows in the catalogue cost points if nobody asks

Ziva drafts a question for each contradiction, with priority and source, before the first round. Your team decides.

Screenshot: Questions for the SIMAP forum in Ziva, each with priority, reference in the catalogue and the issue, drafted for internal sign-off.

### In the end the city’s Excel counts, not your Word file

Ziva shows weight and type for every row of the city’s catalogue. Your answers go into that file, cells untouched.

Screenshot: The City of Bern functional criteria catalogue in the original in Ziva: requirements marked M, B or K, weight per business goal and open bidder fields.

## One City of Bern tender, from catalogue to questions

Weights as published by the City of Bern.

- 30 %: price
- 55 %: criteria catalogues
- 15 %: bidder presentation

1. **Formal catalogue** (Ziva and you): Suitability and first questions next to the formal catalogue. You decide.
2. **Requirement matrix** (Ziva): Every requirement with type, scoring unit and source.
3. **Questions** (Ziva and you): Unclear points as questions with priority. Your team signs off.
4. **Original catalogue** (Ziva and you): The city’s functional catalogue. Your answers go into this file.

## What the buyer receives from you

- **Requirement catalogue** (xlsx): Answered in the buyer’s own cells
- **Cost sheet** (xlsx): Structure checked, prices from you
- **References** (docx): In the requested form
- **Questions to the buyer** (docx): Before the question deadline
- **Draft for the bid presentation** (pptx): Drawn from your submitted answers

## Managed option: Zelius

**Prefer we run the bid?** Our team answers the catalogue and prepares references and questions. You supply the facts about your solution, set the price and sign.

- [Book a call](https://cal.com/tony-kim-i92zqp/introduction-synergy-exchange)

## Frequently asked questions

### Can Ziva write answers straight into the buyer’s Excel?

Yes. Ziva writes into the original file and leaves tabs, cells and formatting as they are.

### Where does Ziva get the content from?

From your product documentation, earlier bids, references and CVs. Anything unsourced is marked open.

### Does Ziva also handle private RFPs and security questionnaires?

Yes, from the same Library and sources, written back into the original file.

## Related reading

- [Tender support for software companies with delivery control](https://zephior.com/industries/tender-support-for-software-companies)
- [Coordinate a SaaS RFP with a separate security questionnaire](https://zephior.com/industries/coordinate-a-saas-rfp-and-security-questionnaire)
- [Proposal automation for enterprise software companies](https://zephior.com/industries/proposal-automation-for-enterprise-software-companies)

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